Enforce the rules your tickets promise, record how people actually moved, and count the accredited hours each attendee earns along the way, all configured through Centra. The Entryvent Scan app delivers them at every gate, free on iOS and Android.
WHAT ACCESS CONTROL REALLY DOES
Three Jobs, One System
Most platforms treat access control as a simple entry point: scan, grant access, repeat. Entryvent turns every scan into actionable event data. With unlimited scans, checkpoints, and devices, Entryvent scales with your event, without usage caps, metered transactions, or hidden restrictions. Control access, capture insights, and maintain a complete attendance record from a single platform.
Purpose 1
Control access, protect the ticket structure
Every ticket comes with specific access privileges. Entryvent ensures those privileges are enforced automatically. From VIP lounges and accredited halls to backstage areas, and premium zones, attendees gain access only where they’re authorized. No manual checks, no uncertainty, just seamless, rule-based access at every checkpoint.
Purpose 2
Monitor traffic, evaluate the program
Every scan is a data point. Who went in, who walked out, which sessions filled the room, which ones emptied halfway through. Access data tells the organizer, the program committee, and the sponsors what actually held the crowd’s attention, giving next year’s agenda a foundation of evidence rather than assumption.
Purpose 3
Track accreditation, hour by hour
For accredited events, every scan also counts toward the individual attendee. The system logs the hours each person spends in each accredited session and totals their credit across the whole event, so CME and CPD reporting is built from real attendance, not a sign-in sheet at the door.
RUNNING LIVE TODAY
Real Access, real movement
Access control in action, captured at events running on Entryvent today. Gatekeeping at the door, movement patterns from the data, and accredited hours counted as attendees move through the program.
Date & Time
Set the date and time window when each scan goes live. Before the window opens, no one gets through. Your event starts on your terms.
Ticket & Add-ons
Every ticket carries its own access permissions. Entryvent automatically validates and enforces each attendee’s entitlements at every checkpoint. The result is accurate, seamless access based on exactly what was purchased, nothing more, nothing less.
Checkpoint & Hall
Each ticket only validates at the checkpoints it covers. A workshop ticket gets the workshop hall, not the keynote. Restricted zones stay restricted, automatically.
Popular Sessions
Footfall by topic, track, and zone, ranked. Which sessions filled the room, which speakers to bring back, which formats your audience preferred, which time slots fell flat. Every renewal decision backed by attendance data, not opinion.
Attendee Management
Live data, not post event. Entryvent Dash provides real-time attendance insights across halls, sessions, and activations, helping you respond instantly to low turnout, high traffic, and changing attendee behavior.
Accreditation
Assign credit points to any scan, a session, a workshop, the whole program. Each attended scan adds to the attendee’s total, tracked automatically as they move through the event. CME and CPD reporting and participation certificates come straight from real attendance, not a sign-in sheet.
BUILT FOR THE WORK YOU ACTUALLY RUN
Access control by event type
Whether you’re running a medical congress, conference, concert, or exhibition, Entryvent adapts to your requirements, including accredited hour tracking, session analytics, advanced access control, and zone enforcement – all within a single platform.
CONFERENCES AND SUMMITS
Movement patterns that become agenda intelligence
Every scan reveals how attendees engage with your event. Access control captures attendance patterns, session popularity, dwell time, and attendee movement in real time, giving you a clear view of what resonates and where engagement drops.
After the event, your team can evaluate topics, speakers, and schedules using actual attendance data, not assumptions. Build future programs with confidence, backed by measurable attendee behavior.
What you getDuring the event, stakeholders watch live attendance and act on what they see. A quiet session gets announced before the slot ends. After the event, the same data shows which topics held the audience, so next year’s agenda is built around proven interest, securing delegate registrations and the event’s commercial success.
ENTERTAINMENT, EXHIBITIONS AND SHOWS
Gatekeeper logic for every restricted zone
Access control ensures attendees can only access the areas and experiences included with their ticket, whether that’s VIP zones, backstage access, workshops, parking, or premium areas.
Every checkpoint automatically validates permissions in real time, eliminating manual checks, printed lists, and access disputes. The result is a seamless experience for attendees and reliable enforcement for organizers.
What you getEvery zone enforced automatically by the ticket QR. Upsell add-ons like parking and backstage access with confidence, because the access is real and is controlled.
RARE IN EVENT PLATFORMS
CME & CPD credit tracking, built for accredited events
Accredited medical and professional events have a standard most platforms ignore. Credit must reflect time actually spent in the session, not just the fact that someone walked in the door. Entryvent is built for it. One accredited scan can cover multiple halls running in parallel, and the check-in and check-out logic reconciles an attendee’s movement across rooms into a single, fair credit calculation.
Live Example
One accredited session, 2 CME, 10:00 to 12:00, three halls running in parallel for the full window.
10:0010:3011:0011:3012:00
Hall A
Hall B
Hall C
Walking into Hall B automatically checks the attendee out of Hall A. One person, one location at a time, no double counting.
Hall A50 MIN10:00 to 10:50
Hall B35 MIN10:55 to 11:30
Hall C25 MIN11:35 to 12:00
Total Attendance110 MINof 120 min session
CME Awarded2.0Threshold met
The attendee earns the full session credit, not 2 CME for each hall they visited. One scan accounts for one CME unit, calculated from real time in the session across whichever halls they moved through. Fair to the attendee, defensible to the accreditation body, and verifiable from the scan log.
Verifiable by the auditor
Every credit award is backed by time-stamped scan data. Accreditation bodies can request evidence, and the evidence is readily available.
Live in the attendee app
Every scan is reflected live in the attendee's Entryvent Events app. Under their profile, the attendee sees the sessions attended and time recorded, with the running total updating as the event runs.
FROM CONCEPT TO CROWD
How it looks in the room
Set up your access rules on Centra, and they will be applied automatically across the Entryvent Scan app, staff devices, and every event checkpoint. For a closer look at onsite operations and event-day workflows, explore the Onsite App Suite.
SELF-SERVE, NO SERVICES LAYER
Self-serve event software, run yourself
Centra is a SaaS platform, not a managed service. You sign up, you build your event, you launch. Entryvent Scan is a paid onsite app, priced per attendee, no setup fees, no hidden services charges.
Self-serve setup, no implementation
Configure your scans, checkpoints, ticket restrictions, and lead permissions yourself on Centra. No services team, no account manager, no consultant in the loop.
No setup fees
You set the rules, the app enforces them
Centra is where you build. Entryvent Scan is the app that delivers your rules at every gate. Two products, one workflow, both yours to control from your dashboard.
Live changes, instant sync
Priced per attendee, nothing hidden
Entryvent Scan is charged per attendee, with no setup fees, no platform tiers to unlock features, and no surprise charges for scaling up. What you see in pricing is what you pay.
No hidden fees
NO METERING, NO CAPS
Unlimited by default, never metered
Other platforms charge you more as your event grows, capping scans, checkpoints, and devices, then billing for the extras. Entryvent does not. Scan as much as you need, set up as many access points as you want, run as many devices as your team needs.
Unlimited ticket scans
Entryvent places no limits on ticket scans, allowing attendees to move through checkpoints without delays, bottlenecks, or usage caps, regardless of event size.
Unlimited access points
Entryvent places no limits on checkpoints, giving you complete flexibility to manage access across multiple entrances, zones, halls, and venues with rules tailored to your event.
Unlimited devices
Deploy Entryvent Scan across handheld and stationary devices, giving your team the flexibility to validate tickets and manage access at any checkpoint throughout the venue.
HOW THE SCANS WORK
Two scan types for every event moment
Every scan you create in Centra is either time-bound or open. The difference is about what you are measuring, not technical features. Pick the one that matches the moment, and Entryvent Scan handles the rest.
Smart Scan
For moments that have a start and an end
Smart Scan is designed for scheduled sessions, workshops, accredited events, and timed activities. It records arrivals, departures, and attendance duration, ensuring participation and credit awards align with the rules you’ve defined.
The PurposeSession-level tracking. Use Smart Scan whenever the question “was this person here during the session” matters. Perfect for conference talks, workshops, accredited sessions, and timed activities.
Standard Scan
For moments that run continuously
Standard Scan continuously records attendee activity at entrances, sponsor booths, lounges, and other open-access areas, providing a complete record of visitor engagement throughout the event.
The PurposeContinuous enforcement. Use Standard Scan wherever there is no fixed time window, such as entry validation, booth traffic, and any zone that remains open throughout your event.
CONFIGURABLE ON CENTRA
Everything your access rules need
Checkpoints, entry and exit logic, ticket restrictions, and branded scanner experiences. You configure it all yourself on Centra, once. The Entryvent Scan app enforces everything live.
Every physical entry point, defined in the ticket builder
Checkpoints define where access is validated throughout your event. Whether it's a main entrance, session hall, backstage area, or parking zone, each checkpoint can be configured with its own access rules. By linking checkpoints to specific ticket types, access levels, or add-ons, Entryvent Scan automatically determines who can enter and who cannot, ensuring consistent, real-time enforcement at every gate.
Align checkpoints with tickets, yourself
You create your own checkpoints in the Ticket Builder and assign the tickets that can enter. One checkpoint can accept several ticket types, and a single ticket can grant access across several checkpoints. No services team involved.
One session, many rooms, one scan
Sessions that run across multiple halls in parallel share a single scan. Add each hall as a checkpoint under that one scan, set independent start and end times per hall, and the attendance across all halls is reconciled automatically.
Built for parallel programming
A workshop running simultaneously in Hall A, Hall B, and Hall C is one scan with three checkpoints. Attendee movement between halls feeds into a single, consolidated attendance record for the session.
Entry and exit, time-stamped
Enable check-in and check-out on any scan to record both the moment an attendee entered and the moment they left. This is the feature that makes accurate CME and CPD credit calculation possible, and gives any event organizer a measured view of how long the crowd actually stayed in the room.
Time in session, measured not assumed
Entry and exit timestamps flow into your export automatically. For accredited events, credit awards are calculated against real attendance duration. For non-accredited events, you finally know how long your crowd stayed.
Re-entry across halls and gates
Enable multiple check-ins on a scan when the same attendee is expected to pass through more than one checkpoint during the session. Walk out of Hall A, walk into Hall B, no duplicate flag raised. The system understands they are the same person moving between rooms inside the same session.
Essential for multi-hall sessions
Combined with Multi-Checkpoint Scans, this is what makes credit calculation across parallel halls work. The attendee is tracked as one person across many rooms, not duplicated across rooms.
Different tickets, different access
Every checkpoint is tied to the specific ticket types that can enter through it. The VIP lounge only accepts VIP tickets. The backstage gate only accepts backstage passes. The accredited hall only accepts delegate tickets. Entryvent Scan enforces these rules automatically, with no staff judgement required at the door.
Set once, enforced everywhere
Define the rules in the Ticket Builder and they apply across every scan, every checkpoint, every device connected to your event. Update the rules mid-event and the changes take effect instantly.
Brand the scanner, sell the placement
Upload a custom banner that appears above the scanner view inside the Entryvent Scan app. Your attendees see your brand every time they scan. Your sponsors see a premium placement they will pay for. Change it at any time from your Centra dashboard.
Recommended size
1024 x 150 pixels. Event logo, sponsor graphic, or a rotating identity for each day of a multi-day program. The banner appears inside the Entryvent Scan app on every iPad and phone connected to your event.
CONFIGURABLE ON CENTRA
Access control as a sponsor asset
The same scan infrastructure can be configured to capture sponsor leads at booths and to track sponsor-run activities. Structured attendee data flows back to each sponsor as a clean export, ready to deliver as part of your sponsorship package.
ONE APPLICATION, MULTIPLE SOLUTIONS
Entryvent Scan, the app that delivers your access control
The same scan infrastructure can be configured to capture sponsor leads at booths and to track sponsor-run activities. Structured attendee data flows back to each sponsor as a clean export, ready to deliver as part of your sponsorship package.
HOW YOU DEPLOY ENTRYVENT SCAN
Run it alongside Entryvent Registration, or on its own
Whether deployed as part of a full onsite registration setup or as a standalone ticket validation solution, Entryvent Scan delivers the same robust capabilities for access control, session attendance tracking, and credit point management. Choose the deployment that best fits your event operations.
Deployment One
Alongside Entryvent Registration
The full onsite operation. Entryvent Registration runs the check-in desk, the walk-up registrations, and the badge printing. Entryvent Scan runs every access point inside the venue, every session, every restricted zone. Two apps working together, one continuous flow from arrival to credit report.
Best forConferences with a registration desk, medical congresses with accredited tracking, and events where walk-up attendees need to be registered and paid for at the door.
Deployment Two
Entryvent Scan Alone, validation only
A leaner, lower-cost onsite setup. Everyone registers online before the event, Entryvent Scan validates each ticket QR at the door, and the attendee walks in. No staffed desk, no badge printer, no POS terminal.
Best forEvents where you do not expect walk-up registrations, where attendees register online in advance, and where you want to keep onsite operations minimal.
LIVE IN THE ROOM, EXPORTABLE AFTER
Two timeframes, one source of truth
Live data drives live decisions. Export data drives next-event decisions. Both come from the same scan infrastructure, served to the people who need each one.
Live
Entryvent Dash, the live attendance feed your stakeholders watch
Every scan flows into Entryvent Dash the moment it happens. Your stakeholders watch session attendance build live, with no calls or status updates required from your team. When a session is filling up, they know. When a session is half empty, they know in time to act.
After the Event
Three exports, ready when you are
When the event closes, the data is already structured and waiting. Pull what you need into Excel or CSV, hand it to the people who need it, and move on.
Export by Scan
Full scan log with every attendee, ticket type, checkpoint, entry and exit time, for any scan on your event.
Export by Credit Points
Total credits earned per attendee across the event, backed by time-stamped scan evidence for accreditation.
Sponsor Lead Exports
Structured attendee data from lead scans, ready to deliver directly to the sponsor company that captured them.
FAQs
How does CME and CPD credit work across multiple halls?
Attendees can move between parallel accredited sessions while Entryvent automatically combines their attendance time into a single record. Credits are awarded based on total attendance duration, ensuring accurate reporting without duplicate credits.
Can I use Entryvent Scan on its own, without Entryvent Registration?
Yes, if attendees register online in advance, Entryvent Scan can operate without Entryvent Registration, providing a streamlined and cost-effective way to validate tickets at the door. The trade-off is that Entryvent Scan cannot register new walk-up attendees or take payment onsite. Anyone arriving without a ticket will need to self-register online.
What happens if someone walks up to Entryvent Scan without a ticket?
Entryvent Scan validates existing tickets only. For walk-up attendees, Entryvent Registration adds onsite registration, payment processing, and instant badge printing in a single workflow.
How do I control access to restricted zones like VIP, backstage, or parking?
Assign checkpoints to specific ticket types, add-ons, or access levels. Entryvent Scan validates every ticket in real time, ensuring only authorized attendees can enter VIP areas, backstage zones, parking, and other restricted locations.
What is the difference between Smart Scan and Standard Scan?
Smart Scan tracks attendance within a defined session window, making it ideal for workshops, keynotes, and accredited sessions. Standard Scan is designed for continuously accessible areas such as entrances, lounges, exhibition halls, and sponsor activations.
Can sponsors capture leads through Entryvent Scan?
Yes. Enable Lead Scan to capture attendee data for sponsors at specific activities or activations. Leads are automatically recorded and exported separately from your core event analytics.
What data do I get out of access control at the end of my event?
Four exports. A live dashboard during the event, a scan-by-scan CSV with attendee, ticket type, checkpoint, and entry and exit times, a credit-points export showing total credits earned per attendee for accredited events, and a sponsor lead export for every lead scan that was run. Everything is time-stamped and verifiable back to the original scan record.
TRACK YOUR ATTENDANCE
Bring order to the door, and data to the room
Talk to our team about how Entryvent handles access control, session tracking, and accredited attendance at your next event.